SixtyOne_Admin – Hot Springs Pride Alliance

February 26, 2023

Welcome: Trevor
Treasurer’s report: Tod
Secretary’s report: Bernie – Approval of Minutes from 1/11/23 Board Meeting.
Old Business:
- a. Letterhead and Business cards
- b. Brad: Grant writing
- c. Heather: 2023 Calendar
- d. Bob: LGBTQ+ Network
- e. Shawn: Estate Planning and Wills
- f. Sandy: Update Resource Directory
New Business
1. Bylaws:
  - a. Review the bylaws revision
  - b. Companion Policies and procedures document
2. Define Board positions
  - a. President shall post the board agenda on the website and Facebook
    - i. Post meeting agenda a week in advance on our social media pages
  - b. Vice President basically has no job
    - i. Make the Vice President the “personal manager”
      - 1. Assist committees
      - 2. Follow up on assignments
  - c. Secretary shall facilitate communications within the Alliance.
    - i. Board only or for all membership
    - ii. Email correspondence to membership
    - iii. Reminders of meetings
  - d. Should the Treasurer should have some responsibility for financial reporting
    - i. Report to and keep up with the 501(c)
  - e. Social director keeps track of social events
    - i. Lauren Denton is willing to keep track of events
    - ii. Wider variety of events for all social groups
    - iii. Maintain event calendar on the website
  - f. How can we best Service our community
  - g. How many Educational events should we have in a year
  - h. Outreach
    - i. How can we add to the Resource/Professional directory on the webpage
  - i. Ally
3. Committees
  - a. Each ‘action’ board position should have an assigned committee member
    - i. Assist in projects
    - ii. Hold the committee member accountable to their tasks
4. Board member positions are currently set for 2 years per term
  - a. Half the board positions are up for election each December
  - b. We missed elections this past year
  - c. Criteria for selecting board members:
    - i. Board members should reflect our diversity
    - ii. Video: Building a board for a successful future
5. 5. Membership
  - a. Benefits of membership
6. 6. Reflection:
  - a. Are we fulfilling our mission statement?
  - b. How are we serving our community?
  - c. What are the strong points?
  - d. What are our weak points?
7. 7. Goals:
  - a. Create volunteer roster and utilize it
  - b. How can we better serve the LHBTQ community?
    - i. What services should we be providing?
    - ii. Add Pat as a chaplain
  - c. How can we attract and keep more members?
  - d. How can we attract regular donors?
    - i. A donor needs a cause
    - ii. Why would someone give to us instead of to the Tuggle clinic directly
8. 8. Events:
  - a. Requirement or guidelines for us to promote Events
    - i. Official Pride event
    - ii. Unofficial pride event
  - b. Pre-Pride party
  - c. PRIDE month activities
    - i. Gallery Walk
    - ii. Pride Walk/Parade
    - iii. Picnic
    - iv. After walk party
  - d. Halloween fundraiser
  - e. Christmas party
  - f. Splash Thursdays
  - g. Other social events
    - i. Diner Club
    - ii. Art and Wine
    - iii. OWLS
    - iv. Car club
    - v. Other events…
    - 1. Pickleball, hiking, camping, knitting, book club, choir…
  - h. Create a master calendar of events on website and Facebook
    - i. Liability insurance for meetings/parties
    - i. Injury
    - ii. Alcohol
9. 9. Social Media:
  - a. Vic Miller is willing to take the job
  - b. Should we cut the Open Facebook page?
  - c. Newsfeed on the website for current/relevant/political news
10. 10. General:
  - a. Bob Loos gave us a year’s subscription to Lgbtcenters.org (Center link)
  - b. Should we reply to the State legislature concerning all the new anti-gay issues

Author: SixtyOne_Admin

HSPA February Board Meeting 2023

OUR MISSION